10 Best Task Management Software for Small Businesses in 2023

Proper task management is required for the project’s completion as it entails accomplishing hundreds of tasks, some of which must be completed simultaneously, and some demanding that other team members finish their job within a specific time frame.

Project management, teamwork, and just completing tasks require task management. The use of task management software is essential in practically every industry where timely project completion is required. It can also help outline a project’s scope.

This article will provide a detailed breakdown of how task management software may help your company close more deals and our recommendations for the best platforms in 2023.

What is Task Management Software?

A new project may seem nearly impossible to manage but breaking it down into a series of tasks is the most effective way to approach it. Project managers are vital and effective because they know how to manage all tasks for all parties involved, guaranteeing that projects get finished on schedule, and they do all this with task management.

With task management software, you can organize your work by defining deadlines, determining dependencies, allocating resources, establishing milestones, and making the best choices to keep the project on track.

Managing complicated projects with various workloads and many workstreams can rapidly become burdensome. If a team loses control over its tasks and deadlines, productivity suffers. Teams employ task management software to complete projects on time, within budget, and with the appropriate resources.

Let’s look at the fundamental characteristics each platform for task management software should include.

8 Must-Have Task Management Software Features

Businesses can get better results by keeping track of open and closed tasks and their timeframe and progress. Teams are provided with time management, problem-solving, and value-added collaboration abilities through technology like task management programs. Before heading over to top task management software, you must know about its must-have features:

1. Time Tracking

Time tracking is one of those things that is frequently requested but not always available. Thus, integrations are also crucial. In most task management programs, you should be able to track billable and non-billable hours.

2. Subtasks

Task management is a feature of all task management software, but only the finest task management software is likely to have subtask management. With the help of this tool, you may divide considerable work into several smaller ones and distribute them among your team members.

3. Client Access

Client permission or feedback feature is practically essential as it is required for so many projects. A task management platform with the client or guest access would be difficult to find.

4. Communication

To help with visibility on a project or task, many task management apps feature the ability to leave a note, send a message, or create a group chat with other users.

5. Project Views 

It’s uncommon to find task management software with just one perspective, but high-tier plans frequently lock down various project views.

6. Mobile app 

While not all task management software has one, most do. You can probably access projects or boards via a browser if they don’t have an app.

7. Security

The most effective task management tools simplify duties by lowering the possibility of losing confidential data and skipping crucial deadlines. Most task management software has security safeguards to protect sensitive data. Users of this feature must sign on using a password in addition to a code sent to them through email or SMS to verify their identity.

8. Integrations 

Does your task management program lack a feature you require? Most likely, the integration will provide you with the missing component. Email, document storage, time tracking, budgeting, or communication could take the shape of email.

10 Best Task Management Software in 2022

Regardless of size, all firms spend money on task management software to visualize ongoing projects and workflows and enhance productivity. Organizations seeking to make data-driven decisions to comprehend task outcomes fully benefit from the right technology.

Now that you know task management software and its importance in every project, let’s examine the top products available.

1. Monday.com

On Monday.com, individuals may design and build the tools they need to carry out daily tasks. The software increases team coordination, effectiveness, and productivity by altering company operations.

Notable Features

  • Fully flexible and adaptable to fit any workflow
  • Trustable integrations
  • Customized automation
  • Management of the workload and dashboard reporting


Monday.com is an accessible project management platform that caters to various consumers. Depending on your chosen plan, you can use it as a full-fledged project management system or as a place to log and track simple activities. 

When you initially log into your account after signing up for the service, you are immediately presented with the list view. You can enter any jobs you need to complete here and provide details to help clarify what each work includes. The list view on Monday.com has all the standard features. 

The free plan limits you to five users per account. Other users may be given duties, set deadlines, and track progress using the green, amber, and red colored “working on it,” “stuck,” and “done” labels. 

Watch Out For 

Notifications aren’t fantastic and can be challenging to control. Additionally, there is no recurring task function on Monday.com. File sharing and downloading issues may lead you to seek third-party software. Since they don’t have comprehensive reporting options, tracking isn’t suitable.

2. Asana

A work management tool called Asana uses task lists and timetables to assist teams in planning and overseeing projects. It manages teams and gives them the resources to manage and complete assignments.

Notable Features

  • Milestone tracking
  • Project scheduling
  • List view, calendar view, board view
  • Dashboard customization


Asana is more than just a task management application; it also has more sophisticated capabilities like Gantt charts, time-tracking tools, and the capacity to manage several projects concurrently. 

The best kanban board you can utilize is Asana. It’s excellent for delegating tasks, monitoring progress, and quickly moving between numerous projects. You can group jobs into separate parts in the list view and see the start and due dates and task priorities. 

You have complete flexibility over managing and creating tasks with a paid membership with custom tabs.

Watch Out For

Projects can become complex and out of control in Asana because the software primarily focuses on task lists and management. It might be challenging when you need to work together on complicated projects because you can only delegate duties to one person at a time.

3. Teamwork

A platform designed exclusively for client work is Teamwork. The software enables you to complete tasks on schedule, comprehend profitability, and adhere to a budget.

Notable Features

  • Profitability
  • Resource management
  • Automating repetitive processes 
  • Time tracking 
  • Simple invoicing for client payments


With everything you need to manage tasks and teams in one location, Teamwork is the next-generation team task management software. It provides a setting that you can modify to fit the way your teams function. 

Planning the workload of your resources will help you complete the project on schedule. Additionally, thanks to its workload management capabilities, you can easily prepare and manage individual and team duties.

Watch Out For

Tasks cannot be imported into Teamwork. For those who use Excel and Microsoft Projects, manually entering them is a deal-breaker as it wastes time that could be used more effectively elsewhere. Moreover, multiple project invoices cannot be created.

4. ClickUp

ClickUp is created for teams of various sizes and in a variety of fields. It’s more than just task management; it’s a requirement for teams who wish to centralize tasks from design to development.

Notable Features

  • Storage for information required for the task
  • Subtasks
  • Numerous possibilities for workflow development
  • Task customization
  • Mobile, web, and desktop apps


Using the task management tool ClickUp, teams can plan, coordinate, and follow projects from beginning to end. It offers a user-friendly interface, detailed reporting, and drag-and-drop functionality. With the help of email integration in ClickUp, you can forward emails to a particular email account.

ClickUp is intended to improve accountability, streamline workflow, and enable teams to cooperate more effectively. All team members are interested, involved, and on pace to accomplish organizational goals.

Watch Out For

The software setup process can be time-consuming and challenging. The learning curve is so severe that you might never get beyond it, even after setup. Additionally, bugs and regressions are a possibility. Live chat is ineffective as a tool for casual interaction.

5. Smartsheet

Smartsheet is a cloud-based work management software similar to Excel. It enables teams and organizations to plan, carry out, and report on work at scale. It makes possible new ideas, more effective corporate procedures, and better overall results.

Notable Features

  • Collaboration on the content
  • Dashboards and widgets
  • Forms


With the help of its many collaboration capabilities, Smartsheet helps teams align through intelligent workflows, increasing productivity and optimizing resource use. 

It’s one of the most powerful task management programs since it breathes new life into spreadsheets. The spreadsheet makes creating new projects and setting up various fields simple. 

Different access and permission levels for file sharing are provided, along with the rapid development of new timeframes.

Watch Out For

It is challenging to comprehend and manage notifications due to advanced technologies. It has restricted formula search and editing options.

6. Trello

Trello is a visual collaboration application that establishes a friendly team perspective for projects to manage workload, progress tracking, and critical corporate objectives.

Notable Features

  • Comments, due dates, and attachments 
  • Kanban Board
  • Integration with other software
  • It allows you to visualize your tasks


It is easy to use and may be adjusted to meet your requirements. Trello allows you to construct task-listing boards.

Then, to indicate a task’s state, drag and drop it from one list to another. This makes it simple to monitor your progress and identify what has to be completed.

Tasks can also add comments, attachments, and due dates using Trello. This can keep you organized and make sure that nothing gets missed.

The ability of Trello to interface with other programs is yet another fantastic feature. To make managing your tasks even simpler, you can link Trello to your calendar, email, and other productivity apps.

Watch Out For

Trello is possibly unsatisfactory for more significant projects as managing tasks can become complicated. Subtasks are challenging to track, and no access to data offline.

7. Airtable

Airtable is a robust, user-friendly organizational tool. Airtable is a very straightforward tool with sufficient capabilities to qualify as multifunctional. You may make thorough to-do lists using Airtable and monitor your progress to completion. 

Notable Features

  • Simple interface customization
  • Using cards, you can see tasks and move them to different stages.
  • Synchronize all project data within the company


Instead of a conventional list view, Airtable offers what it calls a “grid” view. You’ll probably view and manage tasks in this view, which is essentially designed to look like a spreadsheet. Each task should be given a status, such as “to do,” “in progress,” or “done,” so that you can keep track of your progress.

There is also a simple kanban board if you wish to change your thoughts. When we say “simple,” we mean an incredibly empty board that lacks the depth of a platform like Asana. When a new task is generated, you can optionally configure email notifications to team members. This maintains organization without requiring manual tracking of everything.

Watch Out For

Some people might find the grey design boring and its pro plan is comparatively expensive.

8. Todoist

Todoist is one of the most well-liked task management software. You can easily manage your chores and schedule because of its straightforward design and valuable features. 

Notable Features

  • Collaboration tool within the app
  • Friendly mobile application
  • Real-time progress notifications and alerts
  • Gamification can increase user interest.
  • Filters to view tasks based on the project, due date, and assignee


Todoist lets your teams make the connections necessary for a project’s successful completion. Using its interactive dashboard, you can quickly and easily manage activities using sections and subtasks.

You can cooperate with other users using Todoist to create thorough to-do lists with due dates, add comments and files to each item, and set task reminders. It synergizes strongly with other productivity tools and is accessible on all popular mobile and desktop platforms.

If you require more power, Todoist also provides a feature-rich premium plan. It is a fantastic solution for both corporate and personal use and has a sizable, active user base.

Watch Out For

Since you can’t allocate numerous workers to a single assignment, they still fall short in team management.

9. Jira

Jira is a reliable task management solution that facilitates project management from a single location and was created for software development teams. You can quickly keep track of difficulties and the status of tasks.

Notable Features

  • Unique integrations with external parties
  • Prioritizing tasks to complete work more quickly


Software development teams use Jira, an agile project management tool, to schedule, monitor, and release software. Tasks can be categorized and updated with the statuses “To do,” “In progress,” and “Done.” Additionally, you may set up reminders to help finish your chores on time and be aware of impending deadlines.

In addition to writing stories, organizing sprints, keeping track of issues, and delivering the most recent software, users also produce reports that enhance teams and design workflows. Jira Software allows every team member to plan, track, and release excellent software. Every team has a different method for developing software. Use a pre-existing process or design one to suit the methods used by your team.

Watch Out For

A limited file upload size hampers file sharing.

10. Wrike

Agile project management is supported by Wrike’s feature-rich platform, which enables you to complete your work more quickly. It is a flexible and adaptable solution that makes it simple to scale your projects.

Notable Features

  • Real-time project status reporting 
  • File Sharing
  • Mobile Application
  • Custom processes for specific team requirements
  • Board view


Wrike provides various tools and connectors to simplify managing tasks, projects, and scheduling. Wrike may be integrated with other productivity tools to streamline your processes and save time. You may track team performance and gain immediate project insights.

Wrike works for teams of all sizes and has a simple, intuitive interface. Due to its adaptability, various teams can use this software to engage and communicate while performing tasks.

Additionally, you have complete access to your tasks and can change the project workflow anytime.

Watch Out For

It can be challenging to manage at first, and there is no way to take notes or save crucial information in Wrike.

Get The Job Done On Time With Task Management Software

Task Management is one of the pillars supporting project management for any successful project. Despite the vast range of functions and tools that are available, it is evident that online software with resource management features will give you the most control. Make sure to do your homework and choose the best task management tools and apps for your team, budget, and learning style.

Leave a Reply
Previous Post

7 Best Laptops for Working From Home in 2022

Next Post

5 Best Web Conferencing Software and Tools for 2022

Related Posts