12 Scheduling Software For Restaurants To Achieve Success

Scheduling Software For Restaurants

If you are looking for a way to increase your restaurant’s efficiency, try scheduling software. With this type of program, you can organize your employees’ schedules as well as manage their hours, and even send out text message reminders about upcoming shifts. This can help boost productivity and also make sure all employees know when they’re scheduled to work so they don’t miss any shifts. Fortunately, there are numerous scheduling software options available for restaurants to streamline their operations and achieve success. Here, we’ll explore 12 such software solutions that can make a significant impact on your restaurant’s performance.

12 Scheduling Software For Restaurants

Scheduling software is a must-have for any restaurant. It’s the only way to ensure that your business operates smoothly and efficiently, allowing you to maximize profits by avoiding employee shortages and reducing unnecessary costs.

But with so many options on the market, it can be difficult to find the best scheduling software for restaurants. That’s why we’ve put together this list of 12 of our favorites:

1. OpenTable

OpenTable is renowned for its reservation and guest management system. It simplifies the reservation process, allowing customers to make bookings online and helping restaurants manage their reservations effectively. Features include a reservation book, table management, guest recognition, and more. OpenTable helps restaurants optimize seating capacity and enhance the overall dining experience.

2. Resy

Resy is another powerful reservation management platform designed to streamline restaurant operations. With Resy, restaurants can offer online bookings, manage tables efficiently, maintain a waitlist, and communicate with guests seamlessly. This software empowers you to provide top-notch customer service and optimize your reservation workflow.

3. 7shifts

7shifts focuses on employee scheduling and workforce management for restaurants. It offers tools to create and manage staff schedules, facilitating efficient communication with your team. With labor cost tracking and other features, 7shifts helps you ensure your labor expenses are under control.

4. HotSchedules

HotSchedules is a comprehensive labor management and employee scheduling solution. It includes features like shift scheduling, time and attendance tracking, and communication tools. HotSchedules can help you optimize labor costs, reduce scheduling conflicts, and improve overall workforce management.

5. Deputy

Deputy is another versatile workforce management tool designed to streamline scheduling and time tracking. It simplifies the process of creating employee schedules and allows for easy communication with your team. The software also assists in tracking labor costs, helping you maintain financial efficiency.

6. Ameego

Ameego offers restaurant scheduling software designed to streamline staff scheduling and labor cost control. It also provides communication tools to enhance coordination among your team. Ameego can be particularly helpful in maintaining a well-organized schedule and optimizing labor expenses.

7. TouchBistro

While TouchBistro is primarily known as a point-of-sale system for restaurants, it also offers scheduling features to help manage staff shifts and labor costs. This integration of POS and scheduling features provides a holistic solution for restaurants looking to enhance their operational efficiency.

8. Sling

Sling is a versatile scheduling and workforce management tool suitable for various industries, including restaurants. It offers shift scheduling, time tracking, and communication features, enabling efficient scheduling and reducing labor costs for restaurants of all sizes.

9. When I Work

When I Work is a scheduling and time clock software designed for employee scheduling and time tracking. The platform also includes team communication tools, ensuring that your team is well-informed about their schedules and work requirements. When I Work is suitable for use by restaurants of all sizes and can be used as a stand-alone scheduling tool or in conjunction with an existing POS system.

10. ZoomShift

ZoomShift is a user-friendly scheduling software that offers features for creating and managing employee schedules, tracking time and attendance, and managing labor costs. The intuitive interface and powerful tools make it an excellent choice for restaurants aiming to improve scheduling efficiency.

11. Planday

Planday provides employee scheduling and workforce management tools designed to meet the specific needs of restaurants. It offers shift scheduling, time tracking, and communication features to ensure smooth operations and effective staff management. Planday is a cloud-based software that can be accessed from any device. It offers robust tools for scheduling and workforce management, making it an ideal choice for restaurants looking to streamline operations and improve efficiency.

12. Tock

Tock is a restaurant reservation and guest management system that goes beyond traditional reservation systems. It allows for custom booking experiences and helps manage reservations effectively. While Tock primarily focuses on reservations, its features can contribute to a more streamlined restaurant operation by ensuring smooth guest flow and service.

Maximizing Restaurant Efficiency

Efficiency is the lifeblood of any successful restaurant, and the right scheduling software can greatly contribute to achieving this. Let’s explore how these software solutions maximize efficiency:

1. Labor Cost Optimization

  • Reducing Overhead Costs: Effective scheduling software allows you to optimize labor costs by ensuring that you have the right number of staff on duty during peak hours and scaling down during slower periods. This leads to reduced labor expenses, which can significantly impact your bottom line.
  • Streamlined Labor Allocation: Many scheduling tools offer labor allocation features that help allocate staff to specific roles or tasks based on their skills and availability. This ensures that each employee is utilized to their maximum potential.
  • Labor Cost Analytics: Scheduling software often comes with analytics and reporting features that provide insights into your labor costs. By analyzing this data, you can make informed decisions to reduce expenses further and improve your profit margins.

2. Customer Satisfaction

  • Efficient Reservation Handling: Reservation and guest management software, such as OpenTable and Resy, can enhance the customer experience by allowing seamless online reservations. This reduces wait times and ensures a smooth flow of guests.
  • Personalized Service: Scheduling software with guest recognition features allows your staff to provide a more personalized experience. They can greet regular customers by name and cater to their preferences, enhancing guest satisfaction and loyalty.
  • Reduced Waiting Times: Proper scheduling ensures that your restaurant is adequately staffed during peak hours, reducing wait times for customers. This not only improves the dining experience but also encourages repeat visits and positive reviews.

3. Team Coordination

  • Effective Communication: Scheduling software often includes communication tools that enable team members to stay connected. This can be vital for transmitting shift changes, updating staff on daily specials, and sharing important information.
  • Conflict Resolution: Scheduling tools can identify and resolve scheduling conflicts, preventing understaffing or overstaffing issues. This ensures that all shifts are adequately covered, and staff members are not overworked.
  • Work-Life Balance: By providing staff with their schedules in advance and allowing them to set preferences, scheduling software can promote a healthier work-life balance for your employees. This, in turn, can lead to increased job satisfaction and staff retention.

Selecting the Right Scheduling Software

Choosing the most suitable scheduling software for your restaurant is a critical decision that can significantly impact your operation. Let’s delve into the factors you should consider when making this choice:

1. Restaurant Size and Type

  • Fine Dining vs. Fast Casual: Consider the type of restaurant you operate. Fine dining establishments might require more robust reservation and guest management features, while fast-casual restaurants may prioritize labor cost control.
  • Seating Capacity: The size of your restaurant and the number of seats can affect the complexity of your scheduling needs. A larger establishment may require more sophisticated software.

2. Budget Constraints

  • Affordability: Your budget is a critical factor. Some software options offer free or lower-cost plans for smaller businesses, while others are better suited for larger establishments.
  • ROI Analysis: Evaluate the return on investment (ROI) of each software option. Calculate potential labor cost savings and increased revenue from improved customer service to determine which software offers the best long-term value.

3. Integration Capabilities

  • POS Integration: If your restaurant already uses a point-of-sale (POS) system, consider scheduling software that integrates seamlessly with your POS to ensure a smooth operation.
  • Third-Party Integrations: Check if the scheduling software supports integrations with other tools you use, such as accounting software, inventory management, or employee payroll systems.


With so many options available, it can be challenging to find the right scheduling software for your restaurant. The right software can help you optimize labor costs, enhance customer experiences, and maintain a well-organized workforce. The 12 software solutions mentioned above offer various features and cater to different restaurant needs. Evaluating these options based on your specific requirements and budget is crucial in choosing the best scheduling software to achieve success in the competitive restaurant industry. We hope this article has helped you narrow down your search and find a solution that best fits your needs.

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