5 Best Software For Leave Management

software for leave management

Efficient leave management is the key to running a tight ship in today’s fluid workspace. Spending hundreds of hours going through spreadsheets and manually logging leave? Not so much. Leave management has been automated and polished thanks to innovative software solutions — meaning companies can focus on what’s important as opposed to exploring countless software hours.To help guide you through the world of leave management software, we’ve compiled the top five leave management software solutions chock-full of cutting-edge features and an interface just as friendly to management and application users as it is to management.Quit worrying, and start managing employee absences with ease, while turning the work environment into a more transparent and collaborative one — whether you’re a small business or a large organization.Claim your ticket aboard the leave management software train and embark on a world as punctual as it is convenient, where HR professionals are only ramping up workflow, where an office administrator’s job just got a lot easier, and your company as a whole can cruise along worry-free, knowing there is policy for everything. We’ll be going over exactly what made these leave management software solutions a cosmetic standout to make our list, as well as some of each of their top features and benefits.So sit back, and as we go over each, perhaps you can help decide which of these gems is just right to put an end to the Draconian way of handling employee leave management.

What Is Software For Leave Management?

Leave management software is a specialized tool that automates the process of managing employee leaves within a company. The old-school process of leave requests and approvals relied heavily on manual paperwork, spreadsheets, and other administrative burdens, but leave management software digitizes these antiquated processes, creating a faster and error-free way for handling employee absences. On a very basic level, leave management software allows for electronic submission of leave requests, eliminating the need for physical forms or email. Employees typically have easy-to-use interfaces to submit a request with fields for leave type, duration, etc., along with an attachment for any required documentation. The request is then sent to the appropriate manager or supervisor for approval.

One central system. But perhaps the most critical leave management feature is that all leave-related data should be centralized. Having one system that HR professionals can use to view leave history, balance, and pending requests for all employees is reason enough to ensure it’s robust and reliable and the data is secure. But with all your leave information in one place, you gain instant insight into workforce availability in real-time and can make better decisions about resource allocation and project planning.

And a lot of leave management software also comes with advanced features, too. Automated notifications, for example — so as an employee submits requests and managers approve or decline them, for example, an integrated messaging system would send a message telling the employee what was submitted, who it went to, and whether it was approved or declined. You’ll also find that leave management software integrates with other HR systems, payroll software or calendars, too — ensuring that HR professionals, managers and employees avoid the replication of effort, confusion, and errors that inevitably occur when a leave management process is managed across different teams in an organization. So leave management software isn’t just managing the leave process. It’s optimizing the leave process across a company. Improving efficiency. Reducing administrative overhead. And creating a more transparent, collaborative work environment.

Benefits Of Software For Leave Management

Implementing leave management software has proven to be a strategic move for our organization, as it not only enhances operational efficiency but also ensures accurate and compliant leave tracking, fostering transparency, communication, and providing valuable real-time insights into our workforce dynamics.

1. Efficiency and Time Savings

Leave management software slashes the number of hours HR and other staff must dedicate to the manual task of leave tracking. By taking an application-to-approval workflow and turning into an entirely digital one, it allows HR professionals and managers to leverage their strategic skills, rather than lose hours each week to a workplace equivalent of filling out administrative paperwork.

2. Accuracy and Compliance

In addition, automated systems can ensure that leave balances, entitlements and accruals are tracked with complete accuracy. An organization taking it upon themselves to manually compute this data is one in which remarkable error is about to expose it to significant legal action. By allowing this data to be systemically computed, an organization can also know that it’s 100% in compliance with the myriad of regulations around leave entitlements and employee rights.

3. Enhanced Transparency

For employees, the platform also allows them to see their leave balances, keep tabs on how their accruals are adding up, and to see where their requests currently stand. In addition, an ongoing stream of real-time notifications can be sent to employees, reminding them about pending leave requests, the current status of an approval, and their total time-off balances. For managers, it allows them to see the status of leaves their team as a whole, not just on an employee-by-employee basis. It makes this kind of transparency not just a “nice to have,” but an actual strategic asset in better planning coverage for the myriad of shifts and activities they oversee.

4. Real-time Reporting and Insights

Also, leave management systems also pull out the available leave data and use it to generate reports and other forms of analytics that can be shared with the entire organization. Managers and HR professional teams can then keep tabs on employees that show a greater proclivity to jump ship for a rival firm and effectively open up their leave balance to be used in the interim, as well as trends where certain employees take off on a specific day (or days) of the week. As such, it makes them an incredibly informed entity and one that’s dealing with far more than just hearsay when it comes to making truly workforce management and resource distribution choices that are built on nothing but highly secure, data-driven insight.

5. Streamlined Communication

The technology also integrates alerting and automated email notifications. These can be initiated on a number of events, such as when someone doesn’t have enough leave days to cover a span of time they’ve requested, or when a particular leave balance falls below a certain threshold. This uniform approach to communication builds an immediate air of transparency and stability among all of those involved, and makes it so everyone is always in the know about the current status of a leave balance or a request itself.

6. Centralized Data Management

Leave management systems maintain a centralized pool for all leave data. It’s all stored right there so that HR professionals don’t have to investigate years’ worth of physical and/or digital files to pull out previously approved requests (or perhaps even look for evidence of a suspicious absence pattern). It’s also from here that all of the analytics and reports are generated, so no one is tasked with more or less creating what should be individualized reports by hand. It also helps the organization from a security standpoint too, as such incredibly sensitive, individualized data is safer when it’s all stored in one location and not sitting in a number of data silos scattered across the enterprise.

​Top 5 Software For Leave Management

Exploring the Top 5 Software for Leave Management reveals a diverse range of solutions, each offering unique features and capabilities to streamline and enhance the leave management processes within organizations.

1. BambooHR


BambooHR is a highly sought after cloud-based HR management software that is equipped with an easy-to-use interface and a robust variety of HR solutions designed for small and mid-sized companies. At the heart of its rich feature set is its consumer-grade user interface that clears the clutter from overly complex HR processes. With BambooHR, leave management is not reduced to a single feature, but it is fully incorporated into a system, allowing employees to submit leave requests and management centralized to approve, maintain leave balances, and generate comprehensive reports. Employee onboarding, performance management, and workforce analytics benefit from this engine. Overall organizational efficiency has thrived, realizing the ambition of any company in maximizing HR functionality and making it genuinely hassle-free. 

Price: BambooHR’s pricing is usually based on the number of your organization’s employees and your specific needs, leading to a quote-based pricing model.

Notable Features

  • Self-service leave requests and approvals
  • Centralized leave tracking and reporting
  • Integration with other HR functions
  • Employee database management


BambooHR is lauded for its straightforward design and effectiveness, which makes it a good fit for businesses of all sizes, from small startups to large enterprises.

Watch Out For: Their pricing model can depend on the size of your organizations and its specific needs — so you’ll need to get a customized quote.

2. Workday


Workday is a leading cloud-based enterprise software platform is known for its approach to human resources and finance. A strong HR solution, Workday goes beyond the basics to provide an integrated view of workforce management. By taking advantage of the intuitive user interface, employees and managers can take care of leave management in a few clicks — leave of all types can be requested, tracked and approved in total. Real-time analytics give a unique view of workforce dynamics so decisions such as resource allocation and workforce planning can be made with understanding. Workday also optimally navigates the labyrinth of regulations that accompany a leave policy. Finally, the unit itself is scalable and versatile so businesses will find it a perfect fit for operations in which the HR component is just a piece of the business software solution.

Price: Most likely a subscription service, pricing can vary with modules and the size of the organization.

Notable Features

  • A leave request and approval process that is as simple as it should be.
  • Real time analytics for workforce planning that gives a rare view of workforce dynamics.
  • Other HR and finance functions that allow it to integrate perfectly with current systems.
  • A knack for navigating with compliance policies and regulations.


 A best of breed solution aimed at satisfying all the needs of HR and finance in larger companies that prefer a single, integrated software platform with a strong workforce management component, plus the workforce to support it.

Watch Out For: It may be that due to its capacity, pricing may be a bit stronger than an SMB might prefer. Small and medium businesses might find its depth of offerings a bit frillier than necessary (or maybe not).

3. LeavePlanner


LeavePlanner is a cloud-based leave management software which simplifies and streamlines staff leave within organisations. It enables employees and employers to manage leave through an intuitive system that includes requesting leave, leave approval and automatic leave balances and holiday allowance calculation.LeavePlanner both centralizes and automates the myriad of daily leave-related tasks. Comprehensive reporting allows employers to view remaining leave balances, historical leave records and leave accruals for any employee. The software includes typical features such as email notification automation and the ability to integrate with Microsoft Outlook, Google Calendar and Apple iCal, in addition to the popular digital business calendars.Because of its thorough and precise set of features, LeavePlanner is ideal for organisations of all shapes and sizes and operating in any sector. Its functionality is designed to free employers and HR staff from the administrative headache that is leave and staff holiday tracking.companies, without compromising on work performance or staff accountability.Details of LeavePlanner and its most up-to-date features and services can be found on the official website. Interested users can also contact the maker to request a quote. 

Price: LeavePlanner normally offers a subscription-based pricing model with different plans for organizations of any size and with various needs.LeavePlanner’s SmartScore: products are sorted based on our SmartScore rating.

Notable Features

  • A visual, intuitive calendar to make it easy for employees to submit leave requests and for managers to approve or decline them;
  • An easy way for businesses to implement their own leave policies, accruals and approval workflows;
  • Reporting gives businesses the insights they need to help them in their resource planning and decision-making;
  • Integrates with other HR systems so that data flows seamlessly and consistently across the platforms.


LeavePlanner is a simple, user-friendly and cost-effective leave management solution which allows organisations to totally customise their leave policies and processes. The product is ideal for small businesses looking for an easy system to help them to manage leave in a way that is integrated with their existing HR systems.

Watch Out For: Be sure to review LeavePlanner.com for specific pricing plans and to match the best plans with your needs and budget. Additionally, stay tuned for any new features or updates that may sweeten the product’s functionality

4. LeaveBoard


LeaveBoard is a cloud-based leave management solution designed to automate the process for small to midsize businesses. A user-friendly interface makes this system easy for both employees and HR professionals. Its self-service selection process for leave requests and approvals and allows employees to submit requests without any need to wait for manager approval, and permits HR to automatically approve certain employees and request manager approvals for others. With accruals tracked automatically, LeaveBoard provides a clear view of how much leave is available to employees. A centralized dashboard makes it easy for employees and HR professionals to see the leave status of the entire company. Because it integrates with popular calendar applications, employees and HR professionals may see the leave schedule alongside other work and organizational events directly from their personal calendar. The service is also available at an introductory price, offering low rates for the smaller businesses that it is clearly aimed at. (More on LeaveBoard)

Price: Free plan available. Paid plans for more accounts or additional features.

Notable feature

  • Self-service leave requests 
  • Accrual tracking 
  • Centralized dashboard for HR and employees 
  • Integration with calendar applications 
  • Doses not provide as many features as some larger systems.


A low-cost alternative: A cloud-based leave management solution for small to midsize businesses.

Watch Out For: While LeaveBoard’s free plan is a great way to try it out, it is likely that small organizations will quickly switch to the introductory paid plan to access additional features.

5.​ CakeHR


CakeHR wants to simplify human resource management through its user-friendly and intuitive software with a wide range of HR software features for companies in need of something user friendly at different price plans for any size business. Their self-service functionality makes it simple for employees to request leave while management can instantly review and approve requests, while the front-line interface keeps the busiest HR tasks from employees, who can check their attendance and leave balances at anytime from their mobile device and giving HR professionals a single, concise dashboard for managing their employees. Their robust reporting and analytics digs out attendance and workforce trends and patterns, so organizations have the information they need to make better decisions about their workforce. The latest, modern capabilities dressed with a simple topping to be the solution to organizations looking to streamline their HR operations.

Price: Cake offers a sponsorship plan to fit your organization.

Notable Features

  • Self-service leave requests and approvals.
  • Employee scheduling.
  • Attendance tracking.
  • Reporting and analytics.


HR software offering a variety of HR features for companies in need of something user friendly.

Watch Out For: Offers different price plans to make the best decision for your organization.

Factors To Consider When Choosing Best Software For Leave Management

As organizations evaluate the best software for leave management, they should evaluate several critical elements to ensure the solution they choose is the right fit for them and will improve their overall efficiency. As they consider the merits of different leave management software options, here are seven critical components they should consider during this decision-making process:

1. A User-Friendly Interface

The best option will be one that contains an intuitive, user-friendly interface.Easy navigation for both employees and HR professionals ensures that they’ll be able to master the solution with minimal effort, allowing for an efficient and thorough adoption organization-wide.

2. Customization and Scalability

Look for software that allows organizations to easily customize leave policies and approval workflows.While this should be standard for companies providing leave management software, it’s not something every provider offers.In addition, scalability is even more important.This additional flexibility will allow even growing businesses to find value immediately, instead of having to change providers when their needs change.

3. Integration Capabilities

Look at whether the leave management software can be easily integrated with other HR systems, payroll systems, and calendar applications.Tighter integration allows data to flow easily between systems, reducing the potential for error and redundancy throughout organizations.

4. Comprehensive Reporting and Analytics

The best leave management software will allow an organization’s decision makers to assess employee attendance patterns and leave balances and consider overall workplace availability.Showing trends over an extended period of time is a standard this type of software should easily meet.

5. Mobile Accessibility

Mobile-based access is the demand of today’s workforce.While we continue to see a rapid growth in the percentage of employees who work from home or off-site, in some cases it will be necessary for at least some groups of employees to be able to submit leave requests or view their leave balances from outside the office.

6. Compliance and Security

Compliance with leave entitlements and employee rights, as well as overall compliance with data protection around sensitive employee data, is an absolute must.

7. Cost and Return on Investment (ROI)

Obviously, the total cost of year-over-year ownership of all the things that aren’t subscription fees, including any implementation costs and other fees, is all part of the story.In the final analysis, it’s all about the total ROI, and the ability of a solution to streamline processes and make things much more efficient at a departmental level.


In the end, powerful leave management software should be a strategic imperative for any organization serious about building optimized human resource processes in the name of a responsive, employee-centric workplace that is built for the future. As it turns out, selecting the best leave management software means attending to many of the same factors; taking a 360-degree view and acting deliberately and thoughtfully. The best leave management software doesn’t just operate intuitively and flexibly — it operates efficiently, without demanding a complete redevelopment of the rest of your HR IT ecosystem. It is an insight platform, with analytics sitting high at the list. It doesn’t just say it’s compliant and secure — it has the evidence sitting right there.

By paying attention to factors such as customization, mobile access, scalability, and costs, businesses will define their particular needs in leave management. In doing so, they’ll identify a leave management solution that won’t just be a better way of conducting operations, it will be a more efficient operation — one that proves to the workforce that the age of employee power is an age in which it’s all about transparency and teamwork. And as the 2020s workplace landscape marches into view, it will see organizations demanding modern, intuitive leave management software that answers their needs and, more and more, adopting it won’t just be a matter of keeping up: They’ll find that it’s the strategic process that keeps their workforce happy, their HR processes operating at maximum efficiency and their organization well in line with its larger corporate objectives. In a swiftly changing world of workforce management, the right leave management solution is a framework for growth — and an assurance that one’s organization is not merely ready and able to keep up with the future, but is walking out to meet it.

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