5 Best Workflow Automation Software of 2023

Workflow automation software helps businesses automate repetitive and time-consuming tasks. Doing so frees up employees’ time so they can focus on more strategic work. Workflow automation is not a new concept; it has been around for many years. However, the rise of digital transformation has made workflow automation more important than ever before.

There are many workflow automation software solutions on the market today. Each of these workflow automation software solutions has its own unique features and benefits. 

To help you choose the best one for your business, we have compiled a list of the 5 best workflow automation software of 2023. Read on to learn more about each of these workflow automation software solutions.

What Is Workflow Automation Software?

Workflow automation is a technology that allows you to set specific business rules that will govern the flow of future operations. It enables businesses to define these sequences of tasks and then automate them. This means that the tasks will be carried out automatically, without the need for human intervention.

There are different types of workflow automation software available on the market today. Some are designed for specific industries, while others are more general-purpose.

What Are the Benefits of Workflow Automation Software?

There are many benefits of workflow automation software. Some of these include:

It Helps Save Time

Perhaps the most obvious benefit is that it can help businesses save time. By automating repetitive and time-consuming tasks, businesses can free up employees’ time so they can focus on more strategic work.

Improved Accuracy and Consistency

Workflow automation can also help businesses improve their accuracy and consistency. When tasks are carried out manually, there is always the risk of human error. This can lead to mistakes being made, which can be costly and time-consuming to fix.

Automating tasks allows businesses to ensure that these same tasks are carried out with precision and uniformity.

Improved Customer Service

In addition, workflow automation software can help businesses to improve their customer service. Businesses can provide faster and more efficient service by automating tasks such as responding to customer queries. This can lead to happier customers and improved customer retention rates.

It Helps Scale Operations

Finally, workflow automation software can help businesses to scale their operations. As businesses grow, they often find that their manual processes are no longer able to cope with the increased demand. Businesses can automate processes to guarantee that they run correctly as the business expands.

Types of Workflow Automation Software

There are many different types of workflow automation software available on the market today. Here are some of the most popular:

Business Process Management (BPM) Software

BPM software is designed to help businesses automate their business processes. It can be used to model, implement, and monitor processes such as contract management and customer onboarding.

Low-Code Platforms

Low-code platforms make it easy to create and automate business processes without the need for coding skills. They are often used by businesses that want to quickly automate simple processes.

Integration Platforms

Integration platforms enable businesses to connect their apps and automate workflows. They can be used to connect on-premise and cloud-based applications, as well as to connect different types of data.

Robotic Process Automation (RPA) Software

RPA software is designed to automate repetitive tasks that are currently carried out by humans. It can be used to automate tasks such as data entry and invoice processing.

Case Management Software

Case management software is often used by businesses in the legal and healthcare industries. It helps businesses to manage and automate their workflows, from start to finish.

The Top 5 Workflow Automation Software

1. APROOVE

Source: Aproove

One of the best workflow automation software is APROOVE. It automates business processes so your team can focus on profitable work. Aproove monitors and builds powerful business process workflows with an easy-to-use drag-and-drop interface. 

You can quickly connect all your apps and services, to create a seamless process without any coding required. So you can easily automate your entire business process from start to finish.

Price: The pricing of this software is made up of two plans, the classic and the enterprise. The Classic plan goes for $750 monthly and $8100 annually with a discount of 10%. While the Enterprise plan is only paid annually and starts from $28,500.

Notable Features

  • Project Dashboards
  • Digital Asset Management
  • Conflict Management
  • Custom Forms
  • KPI & Business Reports
  • Business Workflow Builder
  • 180+ Supported Filetypes
  • Individual “To Do” List
  • Annotations and Markup Tools
  • Timesheet Entry
  • Version Management & Smart Review
  • Team “To-Do” Lists
  • Project Creation Wizard
  • API, Webhooks & Integrations
  • Trigger and Actions
  • Annotation Flow Management (AFM)
  • Enterprise Infrastructure & Security

Summary

Aproove is a workflow automation software that enables businesses to automate their business processes. It can be used to model, implement, and monitor processes such as contract management and customer onboarding. 

Aproove also offers a low-code platform that makes it easy to create and automate business processes without the need for coding skills.

Aproove is an excellent choice for businesses of all sizes who are looking for a comprehensive workflow automation solution. It offers a wide range of features and integrations, making it a good choice for businesses of all sizes. 

One of the key benefits of Aproove is its low-code platform which means that users with no coding experience can easily create and deploy workflow automation. Another great benefit is that Aproove offers a free trial so businesses can try it before committing to a paid plan. 

Watch Out For: The customer has too much control and ends up wanting changes that the role can’t make.

2. ProcessMaker

Source: ProcessMaker

ProcessMaker is a low-code workflow automation software that enables businesses to automate their processes. 

It can be used to automate simple processes, such as electronic signature collection and compliance processes, as well as more complex processes, such as form requests and approvals. ProcessMaker is available in both on-premise and cloud-based versions.

Price: ProcessMaker offers a free trial of its software. After the trial period ends, pricing starts at $1495 per month per user for the ‘Standard’ plan. The ‘Enterprise’ plan costs $2479 per month per user.

Notable Features

  • Compliance processes
  • Electronic signature collection
  • Support tickets
  • Form requests & approvals
  • Customer onboarding
  • Invoice management
  • Reimbursement requests
  • Client applications
  • Work orders

Summary

ProcessMaker is a low-code workflow automation software that helps organizations automate repetitive and time-consuming tasks. Doing so frees up employees’ time so they can focus on more strategic work. 

ProcessMaker has been around for many years and is a well-established player in the workflow automation space. It offers a wide range of features and integrations, making it a good choice for businesses of all sizes.

One of the key benefits of ProcessMaker is its low-code platform. This means that users with no coding experience can easily create and deploy workflow automation. ProcessMaker also offers a free trial, so you can try it out before committing to a paid plan.

If you’re looking for a comprehensive and user-friendly workflow automation solution, ProcessMaker is a good option to consider.

Watch Out For: The license price is accessible, but a separate license must be bought for each user and flow.

3. Zapier

Source: Zapier

Zapier is a workflow automation tool that connects different software applications together. It allows users to create “zaps” which are automated tasks that are triggered by certain events. 

For example, you can create a zap that automatically adds new contact information from your CRM to your email marketing list. Zapier supports over 5,000 different software applications, making it one of the most versatile workflow automation tools on the market.

Price: Zapier has a free tier that allows individuals to automate up to 100 tasks. Paid plans start at $19.99 per month for 750 tasks (Starter Pack) down to $799 per month for 100k tasks. 

Notable Features

  • Lead management
  • Customer communications
  • Internal processes
  • Data management

Summary

Zapier is a workflow automation software that helps businesses automate repetitive tasks. It is one of the most popular workflow automation solutions on the market, with over 2 million users. 

Zapier enables businesses to connect their apps and automate their workflows. For example, you can use Zapier to automatically send data from one app to another, or trigger an action in one app based on an event in another. 

It is an excellent choice for businesses of all sizes that are looking for an easy-to-use workflow automation tool. Zapier’s simple interface makes it easy to create custom workflows without any coding knowledge. It is also quite versatile and easily integrates with over 5,000 software applications

Additionally, Zapier offers a free plan for small businesses with limited needs. However, Zapier is not the cheapest option on our list. 

Watch Out For: It has no mobile app.

4. Integrify

Source: Integrify

Workflow automation software like Integrify helps organizations automate and streamline their daily workflow processes for high efficiency and to ensure consistent standards are followed. 

This software is easy to use with its powerful and intuitive tools and can be rapidly deployed. A wide variety of workflows in operations, finance, HR, IT, marketing, and customer service can be automated by customers who use Integrify. This software thus makes it possible for an organization to achieve high levels of productivity by ensuring that tasks are performed without errors and omissions. 

Price: You need to make a request to get the pricing of this software.

Notable Features

  • Unlimited Forms
  • Unlimited Processes
  • Expandable File/Document Storage
  • Unlimited Audit Trails
  • Free, Pre-Built Process Apps
  • Approval/Actions by Email
  • Mobile Access
  • Customized Notifications, Reminders, and Escalations
  • Approval by Email
  • Self-Service Portal Designer
  • Real-Time Request and Task Management
  • KPI/SLA Tracking
  • Custom Reports and Dashboards
  • API Integration
  • SSO Enabled (SAML2 Supported)
  • Dedicated Account Manager
  • Robust Online Help

Summary

Integrify is a leading provider of workflow automation software. Integrify’s workflow automation software is designed to help businesses automate repetitive and time-consuming tasks. 

Integrify’s workflow automation software is easy to use and provides a wide range of features. For example, the software includes a drag-and-drop interface that makes it easy to create workflows.

Additionally, the software comes with pre-built templates for common workflow processes, such as onboarding new employees or processing customer orders.

If you are looking for a workflow automation software that is easy to use and offers a wide range of features, then Integrify is the right choice for you.

Watch Out For: When zooming out in the browser, the toolbar pops up too far from the task to be easily accessed.

5. Kissflow

Source: Kissflow

Kissflow is a low-code no-code workflow automation software that helps businesses automate their processes and improve their efficiency. It offers a drag-and-drop interface that makes it easy to create and manage workflows. 

It also provides a visual representation of your workflows, which makes it easier to identify bottlenecks and optimize them. Kissflow also integrates with a number of popular business applications, making it easy to use in conjunction with other tools.

Notable Features

  • App Builder
  • Process Designer
  • Form Designer
  • Dashboards
  • Collaboration
  • Integrations
  • Report and Analytics
  • External Portals

Summary

Kissflow is a cloud-based workflow automation software that enables organizations to design, automate, and manage their processes and workflows. It offers many features, including process design, app builder, real-time monitoring, report and analytics, and more. 

There are many workflow automation software available on the market. However, Kissflow is considered one of the best in terms of features, ease of use, and customer satisfaction.

Kissflow also has a robust API that allows it to be integrated with other popular business applications such as Salesforce, Google Apps, Dropbox, Zendesk, etc.

One of the main reasons why Kissflow is so popular is because it is very user-friendly. Even users with no technical background can easily create and deploy workflows using the process designer.

The software is also constantly updated with new features and enhancements. Best of all, Kissflow offers a free trial so you can try it before you buy it.

Watch Out For: When changing email with your organization all history might be lost.

Factors to Consider When Buying a Workflow Automation Software in 2023

There are a number of factors that you should consider when buying workflow automation software. Here are some of the most important:

Size and Nature of Your Business

Workflow automation software is available in both enterprise and small business editions. If you have a large business with complex processes, then you will need an enterprise solution.

However, if you have a small business with simpler processes, then a small business edition will suffice.

The workflow automation software you choose should be able to handle the specific needs of your business. For example, if you have a customer service department, then you will need software that comes with built-in templates for common customer service processes.

The Complexity of Your Processes

Workflow automation software can be used to automate simple or complex processes. If you have simple processes, then you can use a low-code platform to quickly create and automate your workflows. However, if you have complex processes, then you will need an enterprise solution that offers more features and flexibility.

Budget

Workflow automation software ranges in price from a few hundred dollars to several thousand dollars. If you have a limited budget, then you should look for a small business edition or a low-code platform. However, if you have a larger budget, then you can consider an enterprise solution.

Workflow automation software is available in both on-premise and cloud-based editions. On-premise software is more expensive as you need to purchase the licenses upfront. Cloud-based software is subscription-based and is typically more affordable.

Technical Expertise

Some workflow automation software requires coding skills to set up and use, while others do not. If you do not have coding skills, then you should look for a low-code platform or a small business edition. However, if you have coding skills, then you can consider an enterprise solution.

Features You Need

Workflow automation software comes with a range of features. When choosing a solution, you should consider the features you need and make sure that the solution you choose offers them. specific needs will determine the features you need. 

For example, if you need to track and monitor your workflows, then you will need software that comes with built-in dashboards and reports.

Ease of Use

Workflow automation software ranges from simple low-code platforms to complex enterprise solutions. If you are not technical, you should look for a solution that is easy to use and comes with built-in templates. However, if you are technical, then you can consider a more complex solution.

Your Goals

What are you hoping to achieve by automating your workflows? When choosing workflow automation software, you should ensure that it can help you meet your goals. The workflow automation software you choose should be able to handle the specific needs of your business.

The Integrations You Need

Workflow automation software can be used to connect on-premise and cloud-based applications and connect different types of data. When choosing a solution, you should consider the integrations you need and make sure that the solution you choose offers them.

The Scalability of the Solution

As your business grows, you will need to scale your workflow automation solution. When choosing a solution, you should consider its scalability and make sure that it can grow with your business.

The Vendor’s Reputation

When choosing workflow automation software, you should research the vendor and make sure that they have a good reputation. You can do this by reading online reviews and speaking to other businesses that have used the software.

The Vendor’s Support

If you encounter any problems when using the software, you will need to be able to contact the vendor for support. When choosing workflow automation software, you should consider the vendor’s support options and make sure that they offer the level of support you need.

When choosing a workflow automation software, you should consider the size of your business, the complexity of your processes, your budget, your technical expertise, the features you need, your goals, the integrations you need, the scalability of the solution, and the vendor’s reputation. 

Workflow automation software can help you automate your business processes and improve efficiency. You should also make sure that the vendor offers good support options in case you encounter any problems.

Why Use a Workflow Automation Software

There are many reasons why you should use workflow automation software. The main reason is to automate your business processes and improve efficiency.

Workflow automation software can help you connect different applications and data sources, track and monitor your workflows, and make changes to your workflows without code. 

Workflow automation software can be integrated with other business systems, such as CRM and ERP systems. It can also help you improve accuracy and reduce errors. By automating repetitive tasks, you can minimize the chances of human error.

Conclusion

Workflow automation software is becoming an increasingly important part of business operations. It can save time and money, improve communication and collaboration, and automate tedious or repetitive tasks. 

The five workflow automation software programs we’ve highlighted are just a few of the many options on the market today. When choosing workflow automation software, it’s important to consider your specific needs and what features are most important to you. 

We hope this article has been helpful in providing information about what to look for when purchasing workflow automation software and how it can benefit your business.

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