7 Benefits of Using Remote Desktop Services (RDS)

When it comes to desktop virtualization, Remote Desktop Services (RDS) is one of the most popular and reliable options used by many enterprises and individuals worldwide.

In this post, we will learn about the top benefits of using RDS in remote working situations and other scenarios.

Let us begin, however, by discussing the definition of RDS.

What Is Remote Desktop Services (RDS)

RDS is actually a part of Microsoft Windows Server (the popular OS) and is previously known as “Terminal Services.” RDS is Microsoft’s desktop virtualization service that is designed to allow users to remotely access pre-packaged and pre-configured OS and applications without the need for expensive workstations.

A key characteristic of RDS is how it allows multiple Windows Server users to simultaneously use a single, centralized Virtual Machine (VM) remotely. Multiple users can access the VM from different devices (including affordable thin clients) and get a similar experience.

How Does RDS Work?

While RDS can be deployed in many different configurations, a typical RDS setup is as follows:


A central Windows server hosts a pre-configured Virtual Machine (VM) running pre-configured OS and applications. The Microsoft server is the one doing the majority of hard work: running the OS, running the application(s), allocating resources, and sharing resources with the authorized users.

On the other end, the user can access the application and shared resources without having to worry about technicalities. The server will project the VM image on the client’s devices using RDP (Remote Desktop Protocol), which is also responsible for collecting the user’s input (i.e., keyboard strokes, mouse clicks) and sending them to the server in almost real-time.

The RDS model offers several key benefits, as we will discuss below.

Benefits of Using Remote Desktop Services (RDS)

RDS can provide so many different benefits in facilitating remote working, which in turn can improve your team’s engagement and productivity.

Here are some of these benefits:

1. Cost-Saving

Using Remote Desktop Services rather than a physical (static) desktop system can save your company (and employees) a lot of money in the long run.

First, with RDS, you can leverage older and less powerful devices and enable them to access the latest applications and technologies via RDS. This will obviously lower the costs you’ll otherwise need to invest in newer IT equipment.

Also, remote services like RDS do not require too much maintenance when compared to standard desktop services, which will translate into lower maintenance costs. You can direct your IT department’s attention and resources elsewhere.

2. Improved Data Security

With RDS, you are essentially leveraging Microsoft’s data security capabilities to also protect your sensitive/confidential data used during work.

In a standard (physical) desktop environment, data is stored on local devices’ hard drives, which will be the target of cybercriminals. Not to mention, your data’s integrity may also be affected by device failure.

With Remote Desktop Services (RDS), your data is stored in Microsoft’s cloud storage, giving you peace of mind whenever your team needs to use and transmit confidential and valuable data by offering the following advantages:

  • Using a secure and reliable storage service provided by Microsoft
  • Whenever a user loses data for one reason or another, there’ll always be another copy stored in Microsoft’s cloud.
  • Faster and more secure data transmission and processing

3. Improved Data Management and Access Control

Not only does RDS offer improved protection of your data, but it will also provide easier means of accessing and managing data, which is often a major challenge in remote working situations.

With RDS in place, users can easily and securely access data from any device, including thin clients and even smartphones.

Typically, users will only need to sign in to their account in order to access their authorized data, a very simple authentication process. On the other hand, managers can also easily implement account-based access control and assign permission to files, applications, and systems on an as-needed basis.

4. Centralized Software Update

Whether or not OSs and applications are up-to-date can significantly affect both security and functionality. 

In an RDS implementation, it’s easier for system administrators to implement a centralized update strategy rather than needing to install updates individually on multiple client devices.

5. Easier and More Affordable Scalability

RDS allows businesses to quickly scale their operations.

It’s no secret that today’s businesses often struggle with the exponential increase in processing power and data storage requirements, and with RDS, it’s much easier, faster, and cheaper to scale a company’s current resources to meet the higher resources requirements.

In fact, RDS service providers like V2Cloud allow us to easily scale their services with just a few clicks.

6. Centralized and More Versatile Configuration

With a traditional (physical) workstation, device and application configuration can be an issue, especially when there are many different devices involved. 

With RDS, on the other hand, users don’t have to worry about configurations of any kind: users can simply connect their own devices to the internet and sign in to the RDS network. If the user needs to change devices, they can simply disconnect the old device and connect the new one, which can be accomplished in just a matter of minutes.

7. Improved Employee Productivity

Working environment and workstation are often the biggest factors affecting employee productivity, and RDS offers a more connected and engaging work environment that is also reliable and easy to use.

Workers can easily complete their work remotely and from any device with RDPS in place, and they also don’t have to worry about things like software updates, loss of data, and other technical issues.

As a result, employees will feel more comfortable with their RDS workstation and work environment, and they are more likely to feel engaged and motivated to complete their tasks.

Wrapping Up

Investing in Remote Desktop Service (RDS) means you are offering more flexibility and convenience to your workers while at the same time maintaining security and centralized control.

In the long run, RDS can help businesses save more money in the long run while also improving employees’ productivity and output.

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