Video conferencing is one of the essential tools for collaboration. After all, it’s hard to imagine doing a video call without the actual video part. But many companies still don’t have it or use their current solution ineffectively.
That’s why we’ve put together this list of the best video conferencing software options for your business—so that you can make informed decisions about which tool will work best for your team and budget.
What is Video Conferencing Software?
Video conferencing software is a tool that allows businesses to communicate with each other over the internet. It can be used for meetings and presentations, but it also works well for training purposes, as well as giving remote workers the ability to attend meetings in real time.
Video conferencing software acts as a bridge between two locations, allowing two or more people to appear on the same screen while they talk to each other. The system uses a video camera so that you can see the person you are talking to, as well as a microphone so that they can hear you clearly.
There are many types of video conferencing software available, from free online services like Skype and FaceTime through to expensive enterprise-level systems like Cisco’s Spark Room System (SRS) line of products.
Why Does Your Business Need the Right Video Conferencing Software?
Video conferencing has many benefits, such as it being a great way to connect with employees and clients from around the world. It’s also a great way to stay in touch with colleagues who work in other offices or on different floors, and it can be used as an alternative to video chat.
They help you make all of these connections more accessible. In fact, it makes them possible at all. If you don’t have this technology in place, you may find yourself missing out on important meetings, calls, and presentations.
The right video conferencing software can make all of this happen with minimal effort on your part. It will also save you time, money and resources that would otherwise be spent traveling back and forth between locations just to meet up with someone face-to-face.
16 Best Video Conferencing Software and Tools for 2024
1. Zoom Meetings
Zoom is an excellent option for both small and large businesses. It offers a wide range of features, including the ability to record your meetings and share them with other participants later. It also has multiple integrations with popular project management software platforms like Asana, Trello, Slack, and Google Drive.
It has several paid plans that start at $100 per month (which includes unlimited attendees). The free plan comes with 3 sessions per month but also limits recording options as well as video quality control options when using the desktop app or web browser version of the software rather than their mobile app (though you can still record audio-only calls without any limitations on either platform).
GoToMeeting is a cloud-based service with clients available for Mac, Windows and mobile devices. It’s best used by small businesses that want to host meetings with multiple participants (up to 250) at once. The free version allows you to meet up with just one other person, but if you want the ability to add more people or hold multiple meetings, it’ll cost about $35 per month for each seat.
3. Google Hangouts Meet
Google Hangouts Meet is part of Google’s G Suite, and it’s a video conferencing tool that’s free for up to 10 participants. It has many features, including the ability to see who is online and invite them by email address or phone number. You can also use it at no cost through your browser on your computer or mobile device, so you can access it anywhere you have an internet connection—and there are no extra costs associated with using Hangouts Meet in this manner either!’
If you need more than 10 people in a meeting, then consider upgrading to one of their paid plans. Otherwise, this software will work well for most small businesses as well as individuals looking for something simple yet flexible enough not only for business use but personal as well if needed!
ClickMeeting is a web conferencing tool that’s easy to use and offers some features that are not available in any other web conferencing tool.
The good news for you is that ClickMeeting is entirely free for up to 25 participants. If you have more than 25 people in your meeting, then there’s a paid version of the product that starts at $49 per month.
What makes this software special? It has video recording capabilities! This is something that Skype doesn’t have or offer, but ClickMeeting does. You can also do screen sharing with this video conferencing software as well as share documents or presentations during your meetings so everyone can see what’s on your screen simultaneously while you talk through it all together over the phone – all at once!
5. Cisco Webex Meetings
Cisco Webex Meetings is a software-as-a-service (SaaS) solution that provides video conferencing, chat, and screen sharing capabilities. It’s available for desktop and mobile devices, with support for Windows, MacOS X, and Linux operating systems. You can also access Cisco Webex Meetings via the web – simply enter your meeting URL into any browser to start your meeting instantly.
If you’re looking for a cloud-based video conferencing service that’s easy to use, Pexip offers an excellent option. It’s a good choice if your organization has five to 300 users and needs high-quality HD video conferencing and screen sharing tools.
It has good customer support options, including 24/7 phone support and email support during regular business hours (Monday through Friday). The company also provides self-support documentation on its website.
Pexip starts at $39 per user per month. This includes unlimited online meetings with HD quality audio and video calls along with screen sharing capabilities so that you can collaborate on projects together from anywhere in the world.
7. CyberLink U Meeting
CyberLink U Meeting is a good option for businesses that need to have a lot of control over their meetings. The platform allows you to customize how your participants join your meeting, what they see, and how they communicate with each other.
It works great if you want to use multiple devices at once in a meeting. It also has integrations with other apps, such as Zoom and FaceTime, so you can easily connect with people over these platforms without leaving your current platform.
Lifesize is another video conferencing software that makes it easy to communicate with clients and colleagues. It’s a good option for small businesses because it has many features and is easy to use, but it also has great customer support if you need help using the platform.
Join.Me is a web-based video conferencing service that works on all major platforms and lets you host meetings with up to 5 participants for free. The tool is easy to set up and use, with no need to download anything.
The only drawbacks of this platform are the poor audio quality, which often makes it difficult for participants on both ends of the call to hear each other, as well as its lack of file sharing capabilities—but otherwise, Join.Me is a solid option if you’re looking for an affordable way to host meetings online!
10. Bluejeans meetings
If you’re looking for a simple, straightforward video conferencing software, Bluejeans is the way to go. The platform offers one of the most cost-effective solutions on our list—it starts at $9.99 per month per account (no extra charge if you have more than five participants), with HD video and sound quality that doesn’t cut corners on other platforms.
And unlike some other solutions we tested, Bluejeans also won’t charge you extra if your group has a higher number of attendees. Plus, it’s easy to record meetings and save them as videos so everyone can refer back later if needed.
The downside? While connecting with up to 10 people at once is great for larger companies or classrooms, it’s not ideal for small teams who only want one-on-one interactions during meetings.
11. Intermedia AnyMeeting
AnyMeeting is a cloud-based video conferencing solution that works with both Mac and Windows computers. It’s easy to use and offers solid security, robust features, and ease of use for participants, hosts, and IT admins alike.
The software has multiple tiers of service — Starter (free), Professional ($29 per month), Team ($49 per month), and Enterprise ($99/month). The more you pay each month, the more channels you can host simultaneously. Each tier also gives you access to additional high-end features such as screen sharing or advanced analytics dashboards.
12. RingCentral Video
RingCentral Video is a cloud-based video conferencing solution that is easy to set up and use. It features high-definition video, screen sharing, and conference recording capabilities to see the person you’re talking to in real-time. You can also share your screen to show them what’s on your computer or mobile device, so they have all the information they need when collaborating with you.
This software is available in many different plans based on how many users will be using it at one time (the more people involved, the more expensive the plan) as well as how much storage space is needed for recordings and other files related to each meeting (this varies depending on how long meetings usually last).
The platform itself does not cost anything but users pay a monthly fee for call packages ranging from $10 per month for 50 minutes of talk time per month up through unlimited talk time for $160 per month—and everything in between!
Skype is a free video conferencing tool that’s used by millions of people around the world. It can be downloaded on your computer and used on a variety of devices, including mobile devices.
It offers group audio calling and instant messaging, but its main feature is video conferencing. The software allows you to connect with up to 10 people at once for conference calls. You can also call landline or cell phone numbers from anywhere in the world with Skype Credit or add a calling plan if you want unlimited calling through your computer only (you’ll need an internet connection).
14. Zoho Meeting
Zoho Meeting offers a free plan that allows up to 10 participants and one video stream. If you still need more than 10 people in your meeting, It also offers paid plans that allow for unlimited participants and video streams.
Compared to other options like Zoom and GoToMeeting, Zoho’s interface is much simpler—which might be good or bad depending on what you’re looking for. While this simplicity makes it very easy to use, it also means there are fewer features than some other apps on the market today.
With its powerful suite of tools, though, if you want something that doesn’t have as many bells and whistles as other platforms but will still get the job done with ease, then Zoho may be worth checking out!
15. TeamViewer Meeting
TeamViewer is a powerful and flexible solution for video conferencing. The software comes with a simple interface and is easy to use, which makes it perfect for small businesses that want video conferencing but don’t want to spend a lot of time learning how to use the software.
TeamViewer Meeting also has an app available on mobile devices so you can take your meetings on the go as needed. It’s available in both free and paid versions, so there are several options depending on your budget and needs.
16. Microsoft Teams
Microsoft Teams is a communication and collaboration platform that helps teams connect, communicate and collaborate from anywhere, on any device. With this software, you can share ideas, files, and conversations across the organization with built-in security.
This makes it simple to stay connected to your colleagues in real-time — no matter where they are located or what device they use — so that you can get more done faster.
What Features Does a Video Conferencing Software Need?
There are many types of video conferencing software, from free open-source solutions to enterprise-grade paid software. You’ll want to consider the following factors when choosing which one is right for your business:
1. Ease of Use
Video conferencing software should be easy enough for your employees to use without extensive training. If your employees have difficulty navigating through your selected video conferencing software, it will be difficult for them to take advantage of its full capabilities.
2. Advanced Features
Some video conferencing systems have more advanced features than others. For example, some allow you to host high-quality online meetings where everyone can see and hear each other as if they were in the same room together, while others are more limited in their capabilities but easier to use and set up.
Video conferencing systems can be expensive, but they also have a wide range of prices. You’ll want to consider your budget when evaluating different options to find one that fits within your organization’s financial constraints.
When you’re trying to run a business, the last thing you want is for your communication software to fail. You need them to work perfectly so that your employees can communicate with each other and customers without any problems. Your video conferencing software should have a high level of reliability so that you can count on it when you need it.
5. Support for multiple devices
Video conferencing software should support multiple devices so that users can connect from anywhere on any device. This allows users to participate in meetings from their desktops at work or on their smartphones while traveling. It also allows users to access files stored on their computers while participating in a meeting via phone or tablet, so they don’t have to travel back and forth between locations.
Do You Need Paid Video Conferencing Software?
It depends. If you are a small business or just need video conferencing software to connect with clients occasionally, then a free video conferencing software will be sufficient. However, if you regularly use video conferencing software for meetings and conferences, then it may be worth the investment to purchase paid software.
Paid video conferencing software offers more features and better quality than free versions. Many paid video conferencing software programs also offer a free trial period, which allows you to test out the software before making a purchase. This can be helpful if you aren’t sure if the software will meet your needs.
All of these options offer great features, but you may find that one is the best fit for your needs. If you’re looking to start a video conferencing service in your business or organization, we genuinely hope this article has helped you narrow down your choices and decide which tool will work best with your budget and needs. At the end of the day, it’s a matter of personal preferences and the needs of your business.