Top 7 Events Scheduling Software and Tools in 2024

Trying to coordinate a schedule with multiple people can be challenging. You’ve got to keep track of who is free when, find a time that works for everyone, and then hope that nobody has to cancel at the last minute. But what if there was a way to take the hassle out of scheduling? Enter: events scheduling software. 

This software allows you to input your availability and preferences, and then find the best possible time for your event. It’s an invaluable tool for busy professionals, families, and anyone who regularly has to coordinate schedules. 

So whether you’re planning a business meeting, a family reunion, or just a night out with friends, be sure to check out some of the best event scheduling software on the market.

To help you out, we’ve carefully compiled a list of the top 7 event-scheduling software and tools for 2024. Therefore, you can make an informed decision about which tool will work best for you.

Let’s dive in.

What Are Events Scheduling Software and Tools?

Events planning software are digital solutions that help you plan and manage events. This software typically includes venue management, guest management, budgeting, task management, and more.

While some businesses can get by using a simple spreadsheet to track their events, event management software is essential for most companies. 

Not only do they make the process of event planning more efficient, but they also provide valuable insights and data that can help you improve your event planning process over time.

Best Event Scheduling Software and Tools

1. Celayix

Source: Celayix

Celayix is a powerful event scheduling software that helps you manage your events effectively and efficiently. With over 20 years of experience, Celayix has the expertise and knowledge to provide you with the best possible tools and solutions for your event management needs.

The software is designed to be user-friendly and easy to use, with a wide range of features that will help you plan, organize, and execute your events flawlessly.

From AI-verified mobile facial recognition to preventing timesheet or timecard fraud, Celayix has the tools and features to ensure that your events are successful.

With automatic shift reminders, instant notifications of shift assignments, and instant shift confirmations, Celayix will help you keep your event on track and running smoothly.

The software offers PDF and CSV-based reporting to help you with audit, reconciliation, and internal and client reporting requirements.

Pricing: Available on request. There is a 14-day free trial.

Notable Features

  • Artificial intelligence based on staff scheduling
  • Compliant shift schedules
  • Machine Learning
  • Instant event staff communication
  • 100% Accurate Payroll & Billing
  • Reporting & Statistics
  • Time and attendance Integrations
  • Location Tracking
  • Messaging
  • 100% Accurate Time & Attendance
  • Mobile access

Summary

Celayix is a powerful event scheduling software that offers a suite of features to help you manage your events more efficiently. With Celayix, you can easily autofill your event schedule, and find replacements for shift-Bidding, Shift Swapping, Shift Rotation, and more.

In addition, Celayix offers GPS and biometric check-in/out up to the second, so you can go completely paperless and ensure 100% accuracy. With its easy-to-use interface and powerful features, Celayix is the perfect solution for all your event scheduling needs.

Watch Out For: It has no free version; you can only use the 14-day trial.

2. Cvent

Source: Cvent

Cvent is a world-class event scheduling software that lets you track rates and get insights, track how venues respond, make trade show appointments, use request and approval tools, and increase exhibitors’ and sponsors’ return on investment (ROI).

It also combines web-based and app-based technologies to make broadcast-quality videos and a library of content that can be watched whenever you want. Cvent is the perfect tool for events of all sizes, from small meetings to large conventions.

If you’re looking for a way to streamline your event planning and ensure everything runs smoothly, Cvent is the answer.

Pricing: Available on request. You can also request a demo.

Notable Features

  • Venue Management
  • Registration
  • Content Management
  • Exhibitor Management
  • Check-in & Badging
  • Requests & Approvals
  • Event Budgeting
  • Stakeholder Reporting
  • Attendee hub
  • Access 290,000+ global venues in 18 languages
  • Appointment calendar
  • Management of VIP and executive meetings 

Summary

Cvent is a comprehensive event management platform that helps users plan and execute all aspects of their events from start to finish.

The platform includes many features and tools, making it easy for users to find the perfect venue, create custom invitations, manage guest lists, track RSVPs, and more.

In addition, Cvent offers powerful reporting capabilities that help event organizers measure the success of their events and make informed decisions about future planning.

Cvent is a must-have tool for anyone who needs to plan an event because it has so many features and tools.

Watch Out For: There is no free trial.

3. Calendly

 

Source: Calendy

Calendy is one of the leading event scheduling software and tools available today. It provides users with various features that make it easy to schedule and manage events. One of the most valuable features of Calendy is the ability to share your link anywhere.

This makes it easy to promote your events and get the word out. Additionally, Calendy makes it easy to manage your availability and connect with clients. The software also includes automated lead routing, which helps you connect with potential customers quickly and easily.

Finally, Calendy makes it easy to set up pre-call discovery questions before booking an appointment. This ensures you have all the information you need before meeting with a client.

Overall, Calendy is a complete tool for planning events with several features to help you manage them well.

Pricing: From $8 to $16 per month

Notable Features

  • Share your link anywhere
  • Manage your availability
  • Automated lead routing
  • Collectively bring your experts together
  • Setup pre-call discovery questions before booking
  • Integrate with your existing tools
  • Automated reminders & follow-ups

Summary

Calendy is a powerful and complete platform that helps users manage their availability, automate lead routing, set up pre-call discovery questions, and integrate with other tools.

Calendy also helps users stay on top of their event planning by sending automated reminders and follow-ups. Calendy is an essential tool for event planners in 2024 and beyond.

Watch out for: Calendy does not have its calendar

4.HubSpot Meetings

 

 

Source: HubSpot

HubSpot Meetings is one of the top event scheduling tools available. With HubSpot, you can automatically schedule meeting times based on who can attend, see and manage your meeting schedule in one place, and more.

HubSpot’s Meeting offers an intuitive and user-friendly interface that makes it easy for both novice and experienced users. HubSpot Meeting also works well with other HubSpot products, making it a must-have for any business using it.

Best of all, HubSpot offers a free Meeting trial, allowing you to test the service before committing to a paid subscription. So if you’re looking for a top-notch event scheduling tool, check out HubSpot’s Meeting.

Pricing: From $45 to $3600 per month

Notable Features

  • Automatically schedule meeting times
  • User-friendly interface
  • Integrates well with other HubSpot products
  • Free trial available

Summary

HubSpot Meetings allows users to schedule, manage, and track all their events in one place. The software is easy to use and has various features that make it perfect for businesses of all sizes.

With HubSpot Meetings, businesses can save time and money by reducing the need for multiple third-party event scheduling tools.

Watch out for: The pricing structure is a bit expensive

5. Eventbrite

Source: Eventbrite

Eventbrite is an American event management and ticketing website. The company was founded in 2006 by Kevin Hartz and Julia Hartz. Eventbrite is based in San Francisco, California. Eventbrite enables users to manage and promote their events.

The software offers features that help users save time and money when planning their events. Eventbrite also provides detailed reports that allow users to track the success of their events. Eventbrite also has several plugins that can be used to add more features to the software.

Eventbrite for WordPress, Eventbrite for Joomla, and Eventbrite for Drupal are some of the most-used plugins.

Eventbrite also offers a comprehensive suite of features to help you promote your event and sell tickets. Eventbrite is also available in some languages, including English, Spanish, French, German, Portuguese, and Japanese.

Lastly, Eventbrite offers a variety of ways to customize your event to fit your specific needs. Whether you’re planning a small gathering or a large-scale event, Eventbrite has the tools you need to make it a success.

Pricing: Available on request.

Notable Features

  • Manage and promote your events
  • Save time and money
  • Detailed reports
  • Eventbrite for WordPress, Eventbrite for Joomla, and Eventbrite for Drupal plugins
  • Available in multiple languages

Summary

Eventbrite is a popular online event planning and ticketing platform. Founded in 2006, the company has helped people plan and attend millions of events worldwide. Eventbrite makes it easy to find and manage your events, sell tickets and promote your brand.

The platform offers a variety of features, including a customizable event page, integrated marketing tools, and real-time analytics. Eventbrite is a great way to connect with your audience and build your brand.

Watch out for: The reserved seating feature is clumsy and difficult to use.

6. Doodie

Source: Doodie

Doodie is a web-based event software that enables users to create and manage their events. Doodie is a leading contender in the field. This cutting-edge software is designed to help event planners manage everything from guest lists to venue bookings to catering.

And best of all, it’s exceptionally user-friendly. Even the most tech-savvy event planner will find Doodie easy to use. Doodie also works with several other software programs, which makes it even more helpful.

So if you’re looking for a comprehensive scheduling solution, Doodie is worth checking out.

Pricing: From $6.95 to $8.95 per month

Notable Features

  • Web-based event software
  • Create and manage your events
  • Guest lists
  • Venue bookings
  • Catering
  • Integrated with other software programs

Summary

Doodie is a leading contender in the field. This cutting-edge software is designed to help event planners manage everything from guest lists to venue booking to catering.

And best of all, it’s incredibly user-friendly. Even the most tech-savvy event planner will find Doodie easy to use. Doodie also works with several other software programs, which makes it even more helpful.

Watch out for: It uses google calendar.

7. Acuity Scheduling

Source: Acuity Scheduling

Acuity Scheduling is the latest professional scheduling software that helps businesses and professionals manage their time more efficiently.

With Acuity Scheduling, users can engage with clients through a detailed online booking process that makes it easy to schedule appointments and track client information. 

Acuity Scheduling is also highly engaging, allowing users to interact with the system via chat, voice, and video. It is highly detailed, allowing users to view and manage their appointments, clients, and payments in one place.

Acuity Scheduling also offers a variety of features that help businesses stay organized, including automated reminders, online payment processing, and calendar integration. In addition, Acuity Scheduling provides a free trial so companies can try out the software before committing to a subscription.

Whether a small business owner or a busy professional, Acuity Scheduling can help you take control of your schedule and improve your productivity.

Pricing: From $14 to $45 per month

Notable Features

  • Latest professional scheduling software
  • Organize client information
  • Adapt to any business
  • Interact with clients through an online booking process
  • Schedule appointments and track client information
  • Engaging interface
  • Detailed appointment, client, and payment management
  • Free trial available

Summary

Acuity Scheduling is a cloud-based appointment scheduling software that enables businesses to manage their appointments and bookings online.

It offers a wide range of features that streamline the scheduling process, including online booking, automated reminders, and calendar sync. Acuity Scheduling is used by businesses of all sizes, from small to enterprise companies.

It has a free trial period and offers several pricing plans to suit different budget needs. Overall, Acuity Scheduling is a versatile and user-friendly appointment scheduling tool that can save businesses time and money.

Watch Out For: Scrumptious user interface.

What Are the Benefits of Using an Event Scheduling Software?

There are many benefits to using event scheduling software, which is why they have become increasingly popular in recent years. Some of the key benefits include:

Improved Efficiency and Accuracy

Automating the process of scheduling events can help to improve efficiency and accuracy. You can avoid double-booking rooms or overbooking guests by using event scheduling software.

Increased Productivity

Event scheduling software can also help to increase productivity by freeing up your time to focus on other tasks. With all of the events scheduled in one place, you can easily see what needs to be done and when. This can eliminate last-minute scrambling and make it easier to stay organized.

Reduced Stress

In addition to improved efficiency and increased productivity, event scheduling software also helps reduce stress. By having all of the details in one place, you can avoid forgetting important details or feeling overwhelmed by the planning process.

Better Customer Service

Providing excellent customer service is essential for any business. Event scheduling software can help you provide better customer service by allowing you to keep track of all attendees and send automatic reminders about upcoming events.

This helps ensure that your customers always have the most up-to-date information about your events.

Improved Communication

Effective communication is essential for any successful event. Event scheduling software can help to improve communication by allowing you to easily share information with attendees, vendors, and other stakeholders. This helps ensure that everyone is on the same page and able to collaborate effectively.

Greater Flexibility

One of the benefits of using event scheduling software is that it provides greater flexibility. With all the details in one place, you can easily make changes or adjust your plans as needed. This can be a valuable asset when unexpected circumstances arise or you need to make last-minute changes.

Cost Savings

Using event scheduling software can also help you save money. By automating the process of scheduling events, you can avoid costly mistakes such as double-booking rooms or overbooking guests. 

In addition, event scheduling software can often be purchased at a lower cost than hiring a professional planner.

Factors to Consider When Choosing Event Scheduling Software and Tools

There are a lot of factors to consider when choosing event scheduling software and tools. Below are six factors that you should keep in mind when making your decision:

Ease of Use

The software should have a user-friendly interface that is easy to navigate. Additionally, the scheduling process should be straightforward. The last thing you want is to waste hours trying to figure out how to use the software.

Event scheduling software is a valuable tool, but only if it is easy to use. Choose software that will save you time, not create more work.

Functionality

Functionality is one of the most important factors when choosing event scheduling software. The software should have all the features you need, like the ability to create and manage events, send invitations, keep track of RSVPs, and more.

Cost

Cost is always a consideration when making any purchase, but it is especially important when it comes to choosing events scheduling software or tools. There are many options on the market, and the price varies. 

In general, the more features a software offers, the higher the price tag will be. However, it is important to consider what features are actually needed in order to make an informed decision. 

Ultimately, the best way to determine what is needed is to take inventory of the organization’s specific scheduling needs and then compare that against what each software option has to offer. 

By taking the time to do this research upfront, organizations can save themselves both time and money in the long run.

Compatibility

The software you choose should be compatible with your existing calendar application. This will make sure that scheduling goes as smoothly as possible and that you don’t have to move data between different programs. In addition, the software should be compatible with the devices you and your staff use.

If you have a mix of PCs, Macs, and smartphones, look for a solution that can be accessed from these devices. By taking compatibility into account, you can make sure that the way you schedule events works well and quickly.

Customer Support

Customer support is an essential factor to consider when choosing event-scheduling software and tools. In case you have any questions or need help using the software, customer support should be reachable and provide prompt assistance.

The company you choose should have a team of knowledgeable and helpful customer support representatives available to assist you via phone, email, or live chat. Furthermore, the company should offer training and resources to help you get the most out of their software.

When considering customer support, read online reviews to get a sense of how responsive and helpful the company’s customer support team is.

Scalability

As your business grows, you will need event scheduling software to accommodate your future needs. There are a few things to consider when determining if the software is scalable.

One, can the user base be easily expanded? Two, is there room to add additional functionality? Three, Can the system handle an increase in traffic or usage? If the answer to all three questions is yes, then the software is likely scalable.

However, it’s crucial to test the scalability of the software before making a purchase. This can be done by contacting the vendor and asking if they offer any trial periods or discounts for new customers.

By considering these factors, you can ensure that you choose an event scheduling software that will grow with your business.

These are just a few things you should remember when choosing event scheduling software and tools. By taking the time to research your options, you can find the perfect solution for your business needs.

Final Thought

With an ever-growing need for more efficient event scheduling software and tools, selecting the right one can be challenging. To help you make an informed decision, it is crucial to consider your budget, event size, and complexity, as well as the features that best suit your business.

Ultimately, the perfect event scheduling software for you is the one that can provide all the functionalities and insights necessary to deliver seamless events. Good luck with your search!

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